Direct Bill of Airfare
Departments may purchase airline tickets via direct billing process for certain individuals approved by the university. These include students, term employees, new employees employed less than three months, non-exempt employees, and non-employees authorized to travel for the university.
An Application for Direct Bill of Airfare (T-25) should be completed and submitted to FIO for processing before the travel dates. A travel request should be completed and approved in IRIS before submission of the T-25.
Please note if payment of the airfare is the only expense, a travel request is not necessary. If the direct bill of airfare is for students on a group event, the faculty chaperone should have all of the students traveling listed on their travel request in IRIS; and a travel request will not be required for each student.
Upon receipt of the T-25, the Treasurer's Office will issue a transportation request authorization number to the university travel agency, World Travel. The department should contact World Travel to arrange for the purchase of their ticket. After World Travel has purchased the ticket, please submit a copy of the airline arrangements to FIO. This will be attached to the T-25 and used to reconcile the airfare charges billed directly to the account charged on the
Upon completion of the trip, the department should enter the amount of the airline ticket in the individual's Travel Expense Report as "Airfare Company Paid" and attach a copy of the airline ticket along with the other expense receipts scanned and submitted for reimbursement.
For more information about Direct Bill of Airfare, please visit the UT Policy & Procedures Web Page.
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