Events and Announcements

 

07/26/2011

Check out the new transaction in IRIS to look-up an employee/student. The transaction is ZSEV - Employee/Student Look-Up. Please begin using this transaction before completing an Initial Hire form or a Student Short form to determine if the new person has already been assigned a TN Unique ID and NetID.

8/06/2010

Check out the new travel reimbursement statements printed from IRIS! They now include previous reimbursements.

7/30/2010

Treasurer Charles (Butch) Peccolo has announced that the following fiscal policy has bee posted. The policy is effective August 1, 2010, and is now on the policy web site.

• FIO715 - Entertainment: The policy has been revised to identify the rules university faculty, staff, and students must follow in regards to the payment and reimbursement of expenses for Group Arranged Events and Entertainment. Please note that the definition for GL account 446200 has changed and a new GL account for entertainment has been created (449200). All university business managers whose faculty, staff, and students participate in Group Arranged Events or Entertainment should read and understand the guidelines provided in this policy.

 

Travel Changes for TRIP Transaction:

Effective August 1, 2010, there are two new TRAVEL expense types that have been added to the TRIP transaction and a change to an existing expense type. The two new expense receipt types are Airfare (Exception) and Group Arranged Events.

The Airfare (Exception) receipt type is to be used when a proper receipt is not available (as defined by policy FIO705) or if there is a personal destination included in the airfare and not supported by a comparison quote.

The Group Arranged Events receipt type is to be used for those hospitality events hosted for primarily University faculty, staff, and students. Generally, meals should not be provided at meetings attended solely by university employees, except on formal occasions such as banquets, retreats, receptions, employee relations council meetings, employee picnics, service award recognition, and other group meetings such as statewide staff meetings. Employees should pay for their own meals at routine meetings. These events will be charged to general ledger account code 446200.

The Entertainment expense receipt type has been changed to include those hospitality events hosted by the University for non-employees or non-UT students. These include, but are not limited to, donor/student events, employee candidates, hosting speakers, refreshments for volunteers, and awards. These events will be charged to the new general ledger code 449200.

5/17/2010

Treasurer Charles (Butch) Peccolo has announced that the following fiscal policy has been posted. The policy is effective May 1, 2010, and is now on the policy web site.

• FI0215 – Effort Certification: The policy has been written to identify the rules university faculty, staff and students must follow in regards to effort certification. Previous guidance that was contained in the sponsored projects policy has been removed. All university business managers whose faculty, staff and students certify effort should read and understand the guidelines provided in this policy.

 

04/15/2010

Currently, when a travel request or travel expense statement is rejected, an email is sent to the originator and any approvers up to that point. An enhancement has been made to attach a document with the reason for the rejection to the email. The name and content of the attachment will reflect the information the approver entered in IRIS to explain why the travel was rejected. This enhancement will be in effect for all travel documents created after today.

04/05/2010

Treasurer Charles (Butch) Peccolo has announced that the following fiscal policy has been posted. The policy is effective April 1, 2010, and is now on the policy website.

FI0705 – Travel: The policy has been updated to reflect the federal : Fly America Act “ requirement to use U.S. flag air carriers when service is available when flying on international trips. The regulation can be found under Air Travel #24. All university business managers whose faculty, staff and students travel internationally using federal dollars should read and understand the guidelines provided in this policy.

01/01/2010

Effective January 1, 2010, there will be several changes to travel policy. Fiscal policy FI0705 will be updated soon to reflect these changes.

• The standard mileage rate will be lowered to $.46/mile for travel on or after 1/1/10.
• A Travel Request is now required for all out-of-state and foreign travel, including UT student and guest travel.
• To be in compliance with state policy, reimbursement for a single meal (or meals) for employees on one-day travel status with no overnight stay is not permitted.

Please visit the updated Travel policy for the more details.

12/09/2009

Procurement Card Statements are due in FIO tomorrow!

11/30/2009

PROCUREMENT CARDS-----If you receive a request from UT Audit and Consulting Services for information regarding a charge to your procurement card, please contact Joy Renninger in FIO.

We will be glad to pull invoices or receipts and work with you to provide other requested information. We also file a copy of the response with your card file for an audit trail.

11/02/2009

October Procurement Card statements are due in FIO by November 10th!

10/19/2009

Every year on October 1, the US Government updates the travel per diems for the Continental US (CONUS).  These new rates were loaded in September, effective for all trips starting on or after 10/1/2009 (including the part of any trip in progress that crosses this boundary).

Please note that the meal per diem for any cities/counties not explicitly listed (in state and out) has increased to $46.00/day.  The lodging per diem stays $70.00/day.

10/14/2009

Entertainment Prior Approval Form is now interactive!

 

10/5/2009

FIO Web Page is now active!

 

10/01/2009

September Procurement Card statements are due in FIO by October 10th!

 

08/31/2009

The I-9 has once again been updated.   DESTROY ALL THE I-9’s YOU PRESENTLY HAVE.  Make a new supply of this one with an expiration date of 8/31/12.   This date is found in the top right corner of the form.  Please pass the word in your department.

The I-9 may be found at http://www.uscis.gov/files/form/i-9.pdf.

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